Introduction
The Zonta e-club of Switzerland 1 is committed to ensuring the privacy of all its users. Our Privacy Policy reflects our commitment, as an organization, to the right to privacy. It contains a clear explanation of how we use your information and your rights in relation to it.
This policy applies to the online system offered by Zonta e-club of Switzerland 1 to the public through the www.zontach_eclub1.org website and other websites operated by us.
The terms “we”, “us”, “us”, “our” and “our” refer to Zonta e-club of Switzerland 1, which is an association pursuant to Article 60 et seq. of the Swiss Civil Code (ZGB) with its registered office in Schaffhausen. Zonta e-club of Switzerland 1 is a member of Zonta International based in Chicago, Illinois (USA), whose statutes it recognizes insofar as they are compatible with Swiss law.
Personal data, received in connection with applications for membership, donations or attendance at Zonta e-club of Switzerland 1 events, is stored by the organizations on individual members, members of Zonta clubs, prospective members and donors. The data is used to provide information about the organizations’ activities of general interest or a special event or to provide specific information targeted at individual members, members of clubs, areas and districts belonging to the Zonta organization.
Zonta e-club of Switzerland 1 is the registered entity that controls the data referred to in the policy. You can see all the details at the end of this policy; if you have any questions you can contact us. . This policy was updated on December 19, 2020.
What kind of information do we collect and how do we collect it?
The type and amount of information we receive and store depends on your use of our website. You can access most parts of our site without revealing your identity or any personal information to us.
During your visits to our website, our web server uses cookies and stores anonymous log files that provide information to improve the site in the future. For more information, see the page on the use of cookies.
In some situations, your information may be transferred to us by a third party, but only if you have given your express consent. For example, if you participate in an activity with us or if you show interest in the Zonta e-club of Switzerland 1 social networks. Facebook, Instagram and YouTube will, where applicable, pass on data such as your name and email address to us.
We collect personal data in the following ways:
When you contact us via the form on this website; when you make a donation to us; when you sign up for one of our courses; when you participate in one of our online campaigns or activities.
If you choose to provide them, we may collect the following types of personal data:
- name
- age
- address
- e-mail address
- telephone
- credit card details (in case of donations and awards)
- shared information in case of applying for membership in Zonta e-club of Switzerland 1
How do we use the information we collect?
We use the personal data collected on our websites for the following purposes: to send you updated information about our projects and activities; to ask you to make a donation or to participate with us; to process the donations we receive from you; to process contest awards; to administer and process your applications to join the club; to monitor the diversity of people who visit us; to improve our sites; to fulfill a legal obligation.
Legal basis for data processing
Data protection legislation requires us to have a legal justification for processing your personal data. We use the following, depending on the type of data and the type of processing:
Consent
We need your consent to send you our communications; for example, to send you emails with updates about our work and our campaigns and to ask for donations. We will only process your data in this way if you give us your consent.
To fulfill a contractual obligation
If you make a donation or express an interest in joining our e-club, we will process the personal data you provide in order to process that donation or your membership request.
Legal obligation
We will process your personal data to comply with any legal obligations the organization has, such as fraud prevention or money laundering. We will also process your personal data if we are lawfully requested to do so by a legal authority or court of law.
Necessity
For example, when you apply for membership or collaborate as an external collaborator on a project, it is necessary to process certain data for organizational/administration purposes.
Security
We take appropriate security measures to ensure that we keep your data secure, accurate and up to date. We also take care to ensure that we have secure systems in place to process payments through our payment service provider. However, the transmission of information via the Internet is never completely secure, so while we make every effort to protect personal data, we cannot guarantee the security of data transmitted to our websites.
Third Party Websites
On our website we sometimes link to third-party websites or applications. This policy does not apply to these websites or applications hosted or operated by other organizations. This includes Zonta International or related organizations’ websites or applications and third-party sites. Those other sites may have their own privacy policy.
Transfer of personal data
We will only transfer your personal data in the following circumstances:
- Hosting and processing provisions.
Our websites are hosted by third party service providers; therefore, any personal information you provide through them may be processed by that third party service provider.
We also use other third parties to process your personal data in the processing of donations; to process your expression of interest in joining Zonta e-club of Switzerland 1; and to process all data related to membership applications or project participations.
All third party service providers must process your personal data on behalf of Zonta e-club of Switzerland 1 and must be bound by contractual clauses that comply with data protection legislation.
We participate in Facebook’s custom audience programs and similar audiences which, depending on your privacy settings on Facebook, allow us to show our content to supporters or potential supporters of Zonta e-club of Switzerland 1. We provide personal data such as your email address to Facebook, which is governed by its policies, for more on this visit www.facebook.com/policy.php
- Payment processing and fraud
If submitted, card data may be communicated to relevant banks or financial institutions to process payments. Where it is suspected that a transaction may be fraudulent, card details may be passed to other parties for the sole purpose of carrying out further checks (e.g. to a credit reference agency).
- Other disclosures
We may also transfer your personal information with your permission or if we are required by law to disclose your information in circumstances where we cannot reasonably object.
Use of cookies
A cookie is a text-only piece of information that a website transfers to your computer’s hard drive so that the site can remember who you are. Typically a cookie will contain the name of the Internet domain from which the cookie has come, the expiration date of the cookie and a value, usually a randomly generated unique number.
You can set restrictions on cookies or block them by configuring your Internet browser settings. For more detailed information about cookies and how they are used by Zonta e-club of Switzerland 1, please read the page on the use of cookies.
Minors under 18 years of age
If you are 18 years of age or younger and would like to participate as an active member of Zonta e-club of Switzerland 1, please make sure that you have your parent’s or legal guardian’s permission before you provide us with any personal data.
Data retention period
We only retain your personal data in our systems for as long as necessary for the purposes outlined above. We delete personal data from our systems when it is no longer needed, in accordance with our guidelines on how long important information should remain accessible for future use or reference, as well as when and how data may be destroyed when it is no longer needed.
The length of time each category of data will be retained will vary depending on how long we need to process it, why it was collected, and as required by law. After this time, the data will be deleted or retained in an anonymized and secure record for research and analysis purposes.
Your rights and your access to your personal data
The personal information we hold about you is yours. You have the following rights over your data: to be informed about how it is being processed; to access it; to rectify any data that is inaccurate; to ask us to delete your data; to restrict our processing of your data (including contacting you by email) at any time. All our email communications will include an unsubscribe link; to refuse to have your data stored; to transfer your data.
If you wish to exercise any of these rights or have any questions about this policy, you may contact us in the following ways:
E-mail: eclubzontasuiza1@gmail.com
Complaints
If you wish to make a complaint about the way we handle your personal data, please send us details of your complaint by any of the above methods; we aim to respond to all complaints within 14 working days.